The Navigation Pane is a great way to find text and jump to pages or sections within your Word document. It also allows you to quickly navigate around your document and reorganize pages.
The Pane is displayed by default when you open a new document in Word and has several ways to be activated. One is to use the Ctrl + F (find) shortcut key. Another is to check the Navigation Pane box on the View tab.
If you create a lot of structured documents in Word, the Navigation pane is an excellent tool. It allows you to quickly search through lengthy documents and display numbered thumbnail views of all the pages in a document.
You can find occurrences of a word or phrase in your document with the Search function in Word 2016. This includes highlighted occurrences, plus a small excerpt of surrounding text to help you locate them in your document.
To use the Search function, type a word or phrase in the Text box. You can use the Options arrow to filter your results by other settings, such as finding only text with highlights included. You can then click on the Search button to begin searching your document.
When you’re finished searching, review your results in the Navigation Pane.
In the Navigation Pane, you can find pages, headings and other types of document elements like tables and graphics using the Go To tab in the Find and Replace dialog box. You can also jump to specific page numbers, sections, lines, bookmarks, comments, footnotes and endnotes.
You can move and resize the Navigation Pane with your mouse, and you can close it when you are finished. The Navigation Pane is sticky, so it will remain in place when you exit Word.
If you want to see the Navigation Pane on every page in your document, make sure the Navigation Pane checkbox is checked on the View tab. It will be displayed by default when you open a document in Word and will appear outside the primary document window.
The Navigation Pane can be resized or moved by clicking the downward-facing arrow located in the upper-right corner of the pane. You can also click and drag the Navigation Pane with your mouse to resize it.
To show or hide the subheadings under a heading, click the arrow next to that heading. You can also change the level of a heading by right-clicking it and selecting from the popup menu.
Creating Navigation Tabs in Word
In Word 2007 and 2010, you can use the Navigation pane to reorganize your document by applying built-in heading styles. The Navigation pane shows all of your headings in a list, and you can reorder them by moving the cursor around.
If your document is too long or wide, you may have trouble editing and positioning the cursor to the desired page, section, picture, equation or other element. To solve this problem, you can use the Navigation pane to jump to any element in your document that is a certain type: from headings to headings, from pages to pages or from pictures to pictures.